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Solutions
In IOLTA We Trust
As an attorney, managing client trust accounts is a critical responsibility. At NextDoor Bookkeeping, we help law firms maintain accurate, properly segregated trust accounting in accordance with The Florida Bar’s requirements.
Our trust accounting services include three-way reconciliation of the trust bank account, client ledger balances, and trust liability records, helping identify discrepancies and maintain accurate, reliable financial records.
We work closely with your firm to keep client funds properly separated from operating funds, identify potential issues, and provide the information you need to maintain an organized and compliant trust accounting system.
Advanced Client Costs
Advanced client costs require careful tracking to ensure expenses paid on behalf of clients are accurately recorded and properly accounted for when reimbursed through settlements, awards, or client payments.
NextDoor Bookkeeping specializes in helping law firms track, reconcile, and properly classify advanced client costs. We review the flow of these transactions between your practice-management system, trust accounts, and QuickBooks Online to help identify discrepancies and maintain accurate, organized financial records.
Customized Workflow
Every law firm has its own systems, processes, and priorities. We begin with a thorough review of your financial data and current workflow to identify gaps, inefficiencies, and opportunities for improvement. From there, we develop a customized bookkeeping and billing workflow designed around the way your practice operates.
We work with QuickBooks Online®, Clio™, TrustBooks, LawPay, Hubdoc, and other cloud-based applications to connect your financial and practice-management processes. These integrated tools help streamline document management, receipt capture, invoicing, billing, and communication while keeping your records organized and accessible.
Our goal is to create a streamlined digital workflow that reduces manual work, improves accuracy, and gives you a clearer view of your firm’s financial information. With secure cloud-based systems and virtual support, your bookkeeping can be managed efficiently from wherever you work.
Monthly Services
Customized Monthly Services
- Compliance-level bookkeeping, including weekly account reconciliation and ongoing updates to the books
- Three-way reconciliation of trust accounts
- Reconciliation of advanced client costs
- Monthly financial reports, including Profit & Loss and Balance Sheet reports
- Monthly business meeting
- Unlimited email
Additional Services
- Application integration
- Clio and QBO invoicing
- Vendor support services
- Key performance indicator (KPI) reporting
- Specialized QBO financial reports
- Payroll entries
- Staff training
Special Services
Bookkeeping Cleanup & Catch-Up
If your books are behind, inaccurate, or difficult to understand, we can help you get back on track. Our bookkeeping cleanup process identifies and corrects historical errors, organizes your financial records, and establishes a reliable foundation for ongoing bookkeeping.
Our cleanup process may include:
- Reviewing your existing books and identifying errors, inconsistencies, and unreconciled transactions
- Standardizing your chart of accounts and transaction categories
- Reviewing and organizing Advanced Client Costs and client-related transactions
- Reconciling bank and credit card accounts and correcting discrepancies
- Reviewing and reconciling trust account activity, including three-way trust account reconciliation
- Reviewing billing, invoicing, payments, and related transactions for consistency between your accounting and practice management systems
- Correcting or reclassifying transactions as needed
- Preparing accurate financial reports, including Profit & Loss Statements and Balance Sheets
- Establishing organized bookkeeping procedures and workflows for ongoing maintenance
The goal is to leave your firm with clean, organized, and reliable financial records and a clear financial picture of your practice moving forward.
Diagnostic Review
We will do an in-depth review of your books to detect trouble areas and transactions that need to be cleaned up. We will diagnose problems and determine the level of cleanup needed, detect transactions that need to be correctly classified, and give you guidance on how to perfect QuickBooks Online so that you can get timely and meaningful reports. Afterwards, we will meet with you to go over our analysis and recommendations.
Setup
If you are new to QuickBooks Online, we will set everything up, customized to your business needs. This includes company configuration, setting up the chart of accounts and products/services list, importing vendors and customers, uploading your logo, and setting up opening account balances.
Pricing
NextDoor Bookkeeping customizes pricing based on your individual business needs. Pricing is dependent on the services that we provide and the complexity of the work.
Pricing for all our services is provided up-front. Monthly services are due on the first of each month and are automatically charged via draft using ACH.
NEXTDOOR BOOKKEEPING WILL BE AS DEVOTED TO YOUR BOOKS AS YOU ARE TO YOUR BUSINESS!
Legal Notice
Intuit, QuickBooks®, and QuickBooks ProAdvisor are registered trademarks of Intuit Inc. Used with permission under the QuickBooks ProAdvisor Agreement.
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Quick Contact
- +813 586 1619
- rossana@nextdoorbookkeeping.com
- Tampa Bay Area, FL 33543
- Office Hours 10 AM - 4 PM Mon - Thur